Volunteer Requirements

All current and past parents, Alumni, and family members of students are welcome to volunteer at the school.

To do our due diligence in ensuring the safety of our students, we require that all staff and volunteers at Meadowridge complete a few simple processes before working in the School:

Read and Sign a Code of Conduct & Confidentiality Agreement

Volunteer Criminal Record Check (Free, Online Process)

If you have been in Canada for less than two years, please contact us to complete a different form.

All volunteer drivers must also complete the following:

Driver's Abstract (Free, 3 Minute Process)

To drive any students other than your own, a Driver’s Abstract must be on file with the school. This must be renewed every school year.

Retrieve your driving record from icbc.com/driver-licensing/getting-licensed/Pages/Your-driving-record.aspx and have it sent to sophia.hu@meadowridge.bc.ca.


Call 1.800.950.1498 and have your driver’s license in front of you. To avoid a recorded message and to speed up the process: press 4 at the first recording, then 2 at the second recording and then you’ll be prompted to say your driver’s license number. You’ll then get a live person on line and you can request they fax your driving abstract directly to the school at 604.467.4989 where it will be kept on file. This is free and usually only takes about 3 minutes.

Proof of Insurance, with Minimum $2 Million Liability

Meadowridge requires all volunteers driving students to have a minimum of $2 million third party liability insurance, however having $5 million is suggested.

Please email, fax, or drop this off at the Front Office, we can make a photocopy for you.

Why do we Require a Criminal Record Check?

Over the past number of years, schools have been increasingly aware of a variety of risks that may affect students, and so have increasingly worked with insurers, police, emergency responders, the medical community and others in order to understand such risks, and to minimize them so that our children are safe. One such risk is the incidental contact with criminal offenders. Currently, all teachers, staff, and service providers to the school must have current criminal records checks. However, we are aware that volunteers often have great access to our children: They transport them, work in classrooms, help them in a variety of ways, provide governance, and support our school. In many ways, they are the heart of the school.

While we do not believe that any of our volunteers pose a risk to our children, the experience of other schools has led us to consider the use of criminal records checks for all of our volunteers. In order to make sure that this is an appropriate and comfortable experience, we have worked with the Federation of Independent Schools Associations to find a way of providing a criminal records check that is free, fast, and easy for our volunteers, as well as extremely confidential. Now that this supportive process is in place, we are asking all people, including parents, who volunteer at our school to provide us with this additional check so that we can assure our whole community that all possible processes are in place to ensure the safety of our children.

We are grateful to all who volunteer their time and talent to our school on behalf of our children. They can be done here, or in your own homes. It is a free process, and we will get the assurances within three business days. Again, any results will be completely confidential, and the school would not be informed of any background, but simply the decision to approve a candidate.

Thank you for your understanding and support as we constantly work together for the benefit of our children.

- Mrs. Kalie Whitaker, Director of Human Resources


Kalie Whitaker
Director of Human Resources
604.467.4444, Ext. 149 or 604.476.3042

Sophia Hu
Community Engagement Specialist
604.467.4444, Ext. 193